Copyright ©2006 , San Juan College • 4601 College Boulevard • Farmington, New Mexico 87402 • 505-326-3311
Admissions & Financial Aid
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Records OfficeTo view printable Admissions and Records forms, click here. Registration InfoGo to our Registration Info page to register for courses, search for offerings, and view information on online courses. Class SchedulesDetailed registration procedures are described in the San Juan College Class Schedule published for each semester. Students are responsible for becoming familiar with all dates, deadlines, and procedures related to registration. Identification CardsEach student is issued a student identification card during the first registration at San Juan College, which is kept during the student's entire attendance here. A card that is worn out will be replaced free of charge, however, there is a $5.00 fee for replacing a lost card. The fee to replace the lost card must be paid at the Business Office before an ID card will be issued. ID cards entitle the students to a variety of College services and privileges including library book checkouts, check cashing, make-up testing service, gym usage, and numerous other benefits both on campus and in the community. Students may be asked to present appropriate credentials (ID card) to properly identified San Juan College personnel while they are in the performance of their duties. Registration ClassificationSan Juan College offers equal access to courses for all students who have met the prerequisites, subject to enrollment limits and deadlines. The registration process at San Juan College has been designed to schedule students for registration as follows. Continuing Student RegistrationRegistration during this period is restricted to continuing students in good standing who have met admission requirements. Priority will be given to regular admission degree seeking students. New Student RegistrationNew Student Registration is included as part of the New Student Orientation Sessions and is required of all new students (including transfers). Students attending a New Student Orientation will register as part of the orientation activity. Any new, full-time student who does not take part in an orientation must enroll after the last orientation is held or during advised registration immediately prior to the start of semester classes. New students wishing to pre-enroll on a part-time basis should contact the Office of Admissions and Records for instructions. Course Grade OptionsThree options are available for students to select at the time of course registration. These options include Letter Grades (A, B, C, D, F), Satisfactory/Unsatisfactory, and Audit. Changes in options may be made only during the Schedule Change Period. No changes can be made after Census Day. Options must be indicated at the time of registration in a course on the Course Enrollment Card in person or via teleregistration or the Web. It is the students' responsibility to make sure this information is correct. Satisfactory/Unsatisfactory: S/UAny student may choose to take any course under the S/U option. No more than 9 semester credits may be completed under the S/U option for application toward a degree or certificate at San Juan College. These courses can be used only as electives in a degree program. The S/U Option must be completed at the Admissions/Records Office and cannot be done via Teleregistration. Audit: AUStudents planning to audit a class may register for that class on a space-available basis. The regular tuition and fees are charged. Audited courses are recorded on permanent academic records but carry no credit and are not counted in determining maximum course loads. You may register for audit via the teleregistration system. A student may not change from credit to audit after the third Friday of the semester, but may withdraw and continue to attend the class with the permission of the instructor. Repeat of a CourseA repeatable course is any course that can be taken one or more times for additional credit without prior grade substitution (see Course Description Section). A student may repeat a course that is not designated as repeatable for additional credit, for the purpose of grade substitution which was earned previously at San Juan College. A computable grade of A, B, C, D, or F must have been earned previously in the course and a computable grade must be earned in the repeated course. The last grade earned in a repeated course automatically substitutes for the prior grade earned and is included in the calculations. The last valid, computable grade (A, B, C, D, F) is used to compute credit and grade point average. If a student repeats a course eligible for grade substitution and fails the course, the second grade of "F" will be substituted for the original grade. If this is done, the student will lose both credit and grade point earned by the original grade. It is not necessary for a student who has received an Incomplete (I) to register to repeat a course. Work should be completed as directed by the course instructor, without reregistering in the course. Tuition and FeesStudents who pre-register for classes are required to pay tuition and fees according to the payment due date published in the Schedule of Classes. This schedule can be obtained at the Information Desk or Admissions and Records located in the Educational Services Center. Financial aid recipients or students sponsored by authorized third parties must have financial arrangements complete prior to registration. View tuition information. RefundsRefunds of tuition and special course fees are made the week following the Drop/Add Period of any semester. The amount refunded for Fall and Spring semesters is based on the following schedule unless otherwise noted: 100 percent - first three calendar weeks of instruction The amount refunded for Summer semester is based on the following schedule unless otherwise noted: 100 percent - the first two weeks of instruction Refunds are made according to the above schedules for all classes listed in the Schedule of Classes regardless of the exact starting date of the class. Credit Hour LoadThe normal load for a full-time college student who plans to graduate in two years is 15-17 credit hours per semester. An overload is more than 18 credit hours per semester. A one credit course in Physical Education may be taken without being included in the calculation for determining overload. The normal load in summer school is the same number of credits as there are weeks in the session, plus one credit hour. Students must obtain written permission from the Vice President for Instruction to register for an overload. The student should also be in sophomore standing and should have a cumulative grade point average for the two preceding semesters of 2.5 or better, with no grade less than a "C." A full-time student must enroll in and complete a minimum of 12 semester hours to maintain full-time status. Any course that does not meet over Census Day (that is, open-entry and extended-entry classes) is not considered when determining the full-time status of a student. Concurrent College EnrollmentA student who is enrolled at San Juan College as a full-time student may be concurrently enrolled at another college or university under the following conditions:
Schedule Change PeriodThis period will be available to the students to make schedule adjustments from the first day of early registration until the first Friday of the term on a space available basis. Changes can be made via the Web, the teleregistration system or in person at the Office of Admissions and Records. In person schedule changes will only be made on the Add/Drop form. Phone calls or other written requests will not be accepted. A refund is given, if appropriate, when students drop a course during this period and charges are added when part-time students add courses to their schedule. The form must be completed, approved, and returned to the Office of Admissions and Records within the schedule change period designated in the Schedule of Classes. Drop-Change PeriodA drop-change period will be scheduled each semester starting on the sixth day of class. No fee is charged to drop a class, to move to another section of the same class, or to move to a higher or lower class within the same department. Requests for class additions are not permitted during this period. A student's transcript will reflect a "W" when a course is dropped after the college census day (third Friday of instruction). After the third Friday of the semester, all requests to drop a course must be done on the Add/Drop form and must be submitted directly to Admissions and Records. Refer to the Academic Calendar for the last day to withdraw. Student Withdrawal PeriodA student may withdraw from all classes during a semester by completing a Student Withdrawal Card. Total withdrawal cannot be completed via the web or the teleregistration system. The scheduled period for student withdrawals is from the date of registration to the twenty-fifth instructional day prior to the last day of instruction. A "W" is given as a grade for each course from which a student has withdrawn. After the final withdrawal date has passed, a letter grade must be given in each course for which a student is registered. Credit by Course ChallengeAny currently enrolled student in regular admission status (not on academic probation) may challenge by examination a course designated as available for credit by examination if he/she has not already earned credit in the course. The manner of administering the examination and granting permission shall be determined by the department in which the course is being challenged. A student must be currently enrolled in order to challenge a course and the additional fees are not included in the maximum tuition charged. For additional information, contact the Office of Admissions and Records. Credit for military serviceCredit for military service is granted under certain conditions. For more information, contact the Admissions and Records Office. Request Your SJC TranscriptOfficial and unofficial transcripts are issued from the Office of Admissions and Records for anyone who attended San Juan College after the summer 1982 session. Records for classes taken prior to that date should be requested from New Mexico State University. Steps to request an official transcript from SJC:Transcript request by mail
Transcript request by fax
Transcripts are typically mailed out within 24 hours of the request and the fee arriving in the Records Office. Unofficial transcripts may also be viewed on the Web by logging onto MySJC Portal http://portal.sanjuancollege.edu. Click on the WebAdvisor (DAISY) tab, then click on WebAdvisor. Go to WebAdvisor for Students, then Transcript. A charge of $2.00 is required for any official transcript; there is no charge for an unofficial copy. The charge for faxing a transcript is $10.00. If your financial obligations to San Juan College are not satisfied, your transcripts will be withheld. Current semester grades are posted approximately 7 days after the last day of classes. Requests for outgoing transcripts will be processed immediately after grades are posted. Typically, transcript requests will be processed the following business day. However, transcripts will not be available during registration or while final grades are being processed. You must show some identification if you are picking up your records from the Admissions Office. San Juan College does not accept facsimile transcripts. Those students wishing to change their status from Provisional to Degree seeking, must have official transcripts sent directly from the school or agency, showing a date of high school graduation or GED certificate earned. Transcripts from all post-secondary schools attended are also required. For further information, please contact the Admissions and Records Office at (505) 566-3335. Information for Students Registering in ONLY Internet CoursesTo be a successful online learning student, you must have the right “tools.” These tools include your ability to complete coursework using the Internet and working independently, as well as having the recommended computer equipment. Individual RequirementsTo determine if you are ready to be a successful online student, take the self assessment at www.sanjuancollege.edu/pages/1302.asp. This will provide you with important information regarding your readiness to take courses online. Technical RequirementsHaving the correct equipment can also make a difference in your success as an online student. Below is a technical layout of what you will need, at a minimum, to use WebCT at San Juan College. Computer System
Internet Setup
Browser SetupInternet Explorer 5.x (or better) or a comparable option is required to use WebCT here at San Juan College. If you use an older browser, you may not be able to fully participate in our online learning environment. Getting StartedNew Student to San Juan College Taking ONLY Internet Courses
Continuing Student at San Juan College Taking ONLY Internet Courses (excluding early admission or concurrent students)Simply go to the SJC web site and click on Online Registration. This will take you to the Campus Connect Web. Enter your social security number and your PIN and click on the access button to get to the main menu and select registration/add/drop button and follow the directions on the screen. Note: If you last attended SJC more than two years ago, you will need to contact the Admissions Office to reactivate your record—simply e-mail the Admissions Office at hughesr@sanjuancollege.edu to do so or call 505 566-3300. Online Assistance
Still have questions? Admissions & Records4601 College Blvd. Farmington, New Mexico 87402 (505) 566-3300 |
