HPC Resources for Adjunct Faculty

San Juan College is very fortunate to have so many fine and enthusiastic adjunct instructors. Their dedication to the college and the students of SJC is fundamental to continued growth and excellence in teaching.

The topics and documents below may be of particular interest to adjunct faculty instructors in the Human Performance Center.

ABSENCES

Any absences by adjunct instructors need to be reported, as soon as possible, to both Dr. Beverlee A. Rice (566-3239) and Joyce Vaughn (566-3110). It is recognized that family emergencies, illness, injury, or other foreseen circumstances may occur. A cancellation of class sign will be posted, unless other arrangements are needed.

If the absence is foreseeable, please make arrangements to have the class do an assignment while you are gone. Such assignments can include library work, guest instructor, written assignment, etc. If the absence is not foreseeable, assignments can be posted on the board or other arrangements can be made.

In case of absences, all effort should be made for an alternative assignment.

CLASS OUTLINE AND SYLLABUS

Class Outline

A class outline is essentially a contract between the instructor and the students. It is very important for the outline to be thorough and complete. Each student should receive a class outline the first day of class. Click here for Class Outline form. This form is an example of the areas that should be included in all class outlines. All essential topics on the class outline must be included. More areas may be added to the outline as needed for each individual class.

It is essential that all requirements and dates for assignments and exams be included in the class outline.

A copy of the class outline should be sent to Dr. Beverlee Rice at the HPC by the end of the first week of class of each semester.

Syllabus

A syllabus is different than a class outline. A class outline should include detailedinformation for the student. A course syllabus is kept on file by the college and does not need to include the same detail as the class outline. A new syllabus form has been adopted by the college. All classes must have a completed syllabus on file by October 1, 2004. Click here for Syllabus Form.

DEALING WITH IRATE STUDENTS OR VISITORS

Many of our students deal with many problems and stressful situations. Occasionally, an instructor will encounter an irate, loud or bothersome student or a visitor looking for them. Problems usually stem from the students being overly stressed and not having coping skills to deal with the stress. It is important in these situations to remain calm at all costs and not add to the problem by losing your temper or patience.

Please follow these guidelines when dealing with irate students:

  1. Treat the student with respect.
  2. If the problem occurs in class, tell the student that you will be glad to meet with them after class.
  3. Set a time and place to meet with the student at your office or an appropriate location.
  4. Listen to what the student has to say. Sometimes this alone will diffuse the situation. Try to understand the situation as best as possible before speaking.
  5. Reiterate what you understand the problem to be. Check to make sure you both agree on what the problem is.
  6. Keep the conversation brief and specific.
  7. Try to resolve the problem if possible. If that is not possible immediately, make arrangements to meet later requesting that an administrative person be present.

If the situation escalates to the student or visitor yelling, being verbally abusive, actual or threatened injury, at the HPC contact the facility manager on duty. If the facility manager is not available, please contact security at ext. 3333. For off-campus classes, if the situations appears as a threat, call 911.

Please write up the incident including the name of the student, class that the incident occurred, time, day, date, witnesses (if available) and a complete and thorough description of what was said and/or done.

Please send a copy of the incident report to Dr. Beverlee A. Rice at the HPC and keep one copy for your records.

If the situation needs further consideration it may be determined that Gary Golden, Vice President of Student Services, will be contacted.

EVALUATIONS

Student Evaluations

Student evaluations are a useful tool to assess class quality and dynamics. It provides an opportunity for faculty members to receive input from the students. There are different ways to do an evaluation.

Each semester the college has faculty members do a student evaluation. The students are asked to fill-out the evaluation form during class time. The evaluation forms are sent to each instructor and returned to the appropriate personnel in a department as instructed by the directions. The forms are then analyzed and comments by students returned to the instructor.

There are several informal forms of evaluation that are useful that can be done throughout the semester. These informal ways of evaluation can give immediate feed back to assess the progress of the class. Some of these informal assessment forms can be interviews, open ended questions, specific questions, etc. If the students respond in a written form, some feel more comfortable responding anonymously.

HPC Evaluation

Also, an HPC administrator will do an evaluation. For new instructors an evaluation is done each semester for one year. After the initial one year of employment the evaluation is done yearly unless otherwise needed. After the evaluation is completed the administrator and adjunct faculty member will meet to discuss the evaluation. The adjunct faculty member will have an opportunity to review the evaluation and make comments. This evaluation is an opportunity for the faculty and an administrator to visit and discuss the progress, quality and any concerns of the class. Click here for Evaluation Form.

LOG-IN AND LOG-OUT

It is important for all adjunct faculty and students who participate in activity classes to log-in and log-out. This process is vital for the security and documentation of the HPC.

After the first day of class faculty and student ID’s will be required. Please inform your students of this requirement the first day of class.

If students forget their ID they may acquire a wrist band at the front counter to wear for that day. After the third day of not having a student ID the student will not be admitted to the HPC for class.

SAFETY

Because of the uniqueness of physical education, health and recreation, we face different safety issues than other areas on our campus. We need to especially be aware of these concerns and make all possible effort to prevent injuries.

Some procedures that should be followed are:

  1. List on class outlines general safety concerns. As needed, due to the higher possibility of accidents, a hand out would be appropriate.
  2. For all activity classes an Agreement and Release of Liability Form must be completed and given to the front counter at the HPC on then first day of class. For off-campus classes one form should be kept for use by the instructor and appropriate personnel and one copy sent to the HPC. Click here to find form.
  3. Guest instructors and speakers are welcomed in classes. For all activity classes the guest instructor and activity must be cleared by Dr. Beverlee Rice, Diana Lang or Jon Betz. Also, the guest instructor must fill-out an Agreement and Release of Liability Form.

Medical Emergency

Click here to read the Emergency Medical Procedures that will be followed by the HPC personnel once the following procedures are completed by you.

  1. If an injury or medical condition occurs please follow the following procedures:
    1. Make a decision on the seriousness of the injury or illness (error on the side of caution). At the HPC send student for help. The student should immediately proceed to one of the counters or a worker in a yellow vest. Instruct the student to explain that there is a medical emergency, a brief description of the problem, and the location. Provide whatever first aid or treatment that would be appropriate until HPC personnel arrives. Once HPC personnel arrives let them proceed with all emergency procedures. Click here to review HPC. Emergency Medical Procedures.
    2. At office campus locations follow the following procedures:

1. Assess the seriousness of the situation.

2. If serious enough call 911 immediately, following the same procedures outlined for the HPC.

3. Administer appropriate first aid.

4. Have Agreement and Release of Liability Form available for emergency personnel.

5. Have someone meet emergency personnel and direct to location.

    1. All injuries require an Accident Report Form to be completed. Click here for Accident Report Form. For off-campus classes keep one copy of the Accident Report Form and send another to the HPC.

Prevention of Accidents

When conducting a class it is important to foresee any possible hazards. Before class please check facilities, equipment, and students work-out attire. It is important the students wear the proper clothing for each class. Students have been known to come to class in clothes that are inappropriate for the class that could cause possible injury to themselves or others.

Please do not allow students to place any objects, such as: backpacks, athletic bags, equipment, etc. near any playing surfaces.

Also, please enforce the college policy of no children allowed in class. This is especially important in our physical education classes where students are actively involved and distracted. Students are unable to concentrate on their own activity in the class and the activity of their children. Also, children can move too closely to a playing surface and become injured themselves.

Click here for document about Biohazard Waste Disposal Information: Bloodborne Pathogens.

TEXTBOOKS AND EXAMS

Textbooks

It is important for all activity classes to be both academically and physically challenging. To assist this process textbooks or handouts should be apart of each class. There are several textbook companies that supply sample textbooks for faculty review. If a class needs a textbook arrangements for ordering can be made through the HPC. Please contact either Joyce Vaughn or Dr. Beverlee A. Rice for previewing and/or ordering.

Exams

Exams provide an excellent way to assess the progress of a student. Exams come in various forms and a variety of assessments provide a way for students with different learning styles to be graded. Exams can be written, group presentations, projects, verbal, skill assessment, etc. As assessments are done it is important to keep complete and thorough records. Also, it is important for students to receive immediate feedback. All records should be kept for a minimum of forty-five (45) days after the due date for grades for any possible grade appeal by a student.

(All documents are in MS Word format. If you do not have MS Word and would like to download a viewer, go to http://www.microsoft.com/downloads/details.aspx?FamilyID=95e24c87-8732-48d5-8689-ab826e7b8fdf&DisplayLang=en)