Business Office Policies and Procedures

San Juan College Object Codes (.pdf) (.xls)

Board Policy/Section Number Procedures/Operations Name Procedure Number Current Date Exhibits
100 GENERAL PROVISIONS
Record Storage 100A Jan 2004
Ex. 1: Storage Form
500 RECRUITMENT AND HIRING
Independent Contractors 500A Jan 2004
Ex. 1: T&P Contract
Student Employment 500B Jan 2004
Ex.1: Approval to Interview
Ex. 2: Aproval to Work
504 SALARY, BENEFITS, AND ADVANCEMENT
Merit Pay, Faculty 504A Jan 2004
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Merit Pay, Professional 504B Jan 2004
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Merit Pay, Support Staff 504C Jan 2004
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Classification Audit Requests 504D Jan 2004
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Tuition Waiver Benefit 504E Jan 2004
Ex. 1: Staff Waiver
Ex. 2: Family Waiver
Golf Course Payroll Deduction Membership 504F Jan 2004
Ex. 1: Payroll Deduction
702 REGISTRATION, TUITION AND FEE CHARGES
Withdrawal/Close Account Request 702A Jan 2004
Ex. 1: Flight Account Refund
800 FISCAL OPERATIONS
Payroll 800A Jan 2004
Timesheet 800B Jan 2004
801 GENERAL MANAGEMENT
Insurance Coverage 801A Jan 2004
Interdepartmental Charges 801B Jan 2004
Internal Service Units 801C Jan 2004
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Business Activities 801D Jan 2004
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Postal Services 801E Jan 2004
Ex.1: Mailroom Service Request
Ex.2: Payment Voucher
FAX Services 801F Jan 2004
Exhibits
Ex.1: Mailroom Service Request
Ex.2: Fax Transmission Short Form
Ex.3: Fax Transmission Long Form
Ex.4: Transmission Received Form
Ex.5: Payment Voucher
Copy Machine Services 801G Jan 2004
Ex.1: Monthly Departmental Copy Chgs
Telephone/FAX/Data Modem Usage 801H Jan 2004
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Bookstore 801I Jan 2004
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Credit Class Fees 801J Jan 2004
Computer Resources, Acceptable Uses 801K Jan 2004
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802 FINANCIAL REPORTING SYSTEM
Account Monitoring 802A Jan 2004
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Bankruptcy 802B Jan 2004
803 PURCHASING AND PROCUREMENT
Purchasing/Accounts Payable 803A Jan 2004
Ex.1: Purchase Order
Ex.2: Sole Source Bid Form
Ex.3: Petty Cash Voucher
Ex.4: Bid Comparison
Ex.5: PO Approval Limits
Ex.6: Unsolicited Merchandise
Ex.7: Tax Certificate
Small Purchase Orders (SPO's) 803B Jan 2004
Ex.1: SPO Signature Card
Ex.2: SPO
Purchase Order Payments 803C Jan 2004
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Shipping and Receiving 803D Jan 2004
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Equipment and Furniture Control 803E Jan 2004
Ex.1: Request to Adjust or Move Inventory
Property Management 803F Jan 2004
Ex.1: Report of Missing Equipment
Out-Of-Town Car Rental 803G Jan 2004
Vehicle Issuance and Usage 803H Jan 2004
Ex.1: Vehicle Request
Insurance Coverage 803I Jan 2004
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Food and Beverage Service 803K Jan 2004
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Uniform, Clothing Policy 803L Jan 2004
Ex.1: Uniform & Equipment Form
Recruitment Expenses 803N Jan 2004
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805 COPYRIGHTS AND PATENT OWNERSHIP
Courseware/Software Revenues 805A Jan 2004
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806 COPYRIGHTS AND PATENT OWNERSHIP
Cash Management 806A Jan 2004
Accounts 806B Jan 2004
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Accounts Receivables 806C Jan 2004
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Petty Cash and Change Funds 806D Jan 2004
Reimbursements, Refunds, Prepaid Fees 806E Jan 2004
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Theater and Related Revenues 806F Jan 2004
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Collection Procedures-Invoiced Accounts 806G Jan 2004
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Collection Procedures-Student Receivables 806H Jan 2004
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807 TRAVEL
Travel 807A Jan 2004
Ex.1: Travel Request & Reimbursement
Ex.2: Group Travel
Ex.3: Affidavit for Lost Receipts
Mileage Reimbursement 807B Jan 2004
Credit Card, Personal 807C Jan 2004
Credit Card, Fleet 807D Jan 2004
Ex.1: Credit Cad Request Form
Credit Card, Travel 807E Jan 2004
Ex.1: Credit Card, Travel
808 CONTACTS AND EXTERNALLY FUNDED GRANTS
Grants and Contracts 808A Jan 2004
Ex.1: Grant Manager Instructions
Indirect Cost Recoveries 808B Jan 2004
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Administrative Assessments 808C Jan 2004
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Financial Support for Contract Instruction 808D Jan 2004
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901 CAMPUS SAFETY AND SECURITY
Keys 901A Jan 2004
Ex.1: Key Request Form
Incident and Accident Reporting 901B Jan 2004
Safety Awareness and Prevention 901C Jan 2004
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Safety Committee 901D Jan 2004
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After Hours Access to Buildings 901E Jan 2004
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Clean Indoor Air & Tobacco 901F May 2004
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Candle Burning Policy 901G May 2004
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Motorized Carts/Utility 901H May 2004
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902 Decor 902A Jan 2004
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