Applying for Financial Aid
Apply for Financial Aid
Always apply early!! The general priority application deadline for San Juan College is April 1. The application deadline for fall 2013 semester is July 1, 2013. Students may apply after April 1 and even after July 1 but awarding financial aid can take several weeks. Depending on the application date, financial aid awards may not be in place by the start of school. Students are responsible for payment of tuition by each semester's published drop for non-payment deadline.
To apply for federal or state financial aid you have to complete the Free Application for Federal Student Aid (FAFSA) online. To complete the online application you will need your federal taxes for the previous year. (For the 2013-2014 FAFSA use the 2012 federal tax return.) Add the SJC school code (002660) when it asks for colleges you wish to receive your information. The FAFSA application is valid for one academic school year which includes the following semesters: Fall, Spring, and Summer. New FAFSA applications are available online after January 1st. Renew your FAFSA every year by the announced deadlines, even if you are unsure that you will attend college.
Once you begin your online application at www.fafsa.gov you will need to complete your online application by electronically signing your application. This signature is used to verify that your FAFSA information is accurate to the best of your knowledge.
- Apply for a Personal Identification Number (PIN) at http://www.pin.ed.gov/. The PIN is used to electronically confirm and sign the FAFSA.
- If you have a PIN, but it is lost or forgotten, you can request a 'Duplicate PIN' at the same website.
- Students and parents of dependent students should each have a PIN.
- Complete and file a Free Application for Federal Student Aid (FAFSA) by one of the following means:
- Original FAFSA on the WEB- www.fafsa.gov (if a new applicant)
- Renewal FAFSA on the WEB- www.fafsa.gov (if student filed a FAFSA in the prior year)
- List San Juan College as a college choice by including our school code 002660.
- Receive a Student Aid Report (SAR) acknowledgement within 3-5 days of filing the FAFSA online. It will be emailed to you if you listed an email address on the FAFSA. If you did not include an e-mail address it will be mailed in about 7-10 days.
- Our office will receive an electronic copy of your application, usually in about 5-7 days. Following a brief review of the application one of three notifications will be mailed:
o An official award notification with an instruction form. Awards will also be posted to WebAdvisor which is accessible through the MySJC Portal.
o A letter indicating you are not eligible for financial aid programs.
o A letter (and specialized worksheets) indicating you were selected for a process called verification. See below for more information on verification.
Awards will be based on the assumption that the student is full-time status (12 or more credits). Part-time enrollment is defined as anything less than 12 credits. Awards may be adjusted based on your eligibility, adjustments to your enrollment status, or the amount of your total financial aid package. Determination of full-time or part-time status is made based on the student's enrollment as of census day. (Census day is the last day a student may drop classes or change classes from credit to audit. Please review the academic calendar for the scheduled date.) Financial aid awards are based on enrollment status as determined on census day. The addition of short term or extended credit classes DO NOT change the student's enrollment classification after the census day.
Verification is a federal process that reviews and verifies the information on the completed FAFSA. The student is required to submit specific documents and information. The school compares the information to the original FAFSA and makes any required adjustments. If a student is selected for verification by the U.S. Department of Education, the Financial Aid Office will:
- Send a letter advising you of the specific forms/documents that must be submitted to the Financial Aid Office.
- It is up to the student to obtain the requested forms either online, or by contacting the financial aid office directly. Complete, sign and return your (and your parent(s), if applicable) requested forms/documents to the financial aid office as soon as possible for further processing.
Prompt response is required for a timely review. Failure to respond to verification requests will delay your financial aid award. Following review of your submission you will receive either an award notification letter or a request for follow-up information. Please review all correspondence from our office. If you need additional copies of the Verification Forms, see "Forms" in the left hand navigation bar.
Renewal of Financial Aid
Financial aid is not automatically renewed from year to year. It is the student's responsibility to know financial aid deadlines. The general priority deadline for San Juan College is April 1. Students may apply after April 1 but awarding financial aid can take several weeks. Depending on the application date financial aid awards may not be in place by the start of school. It is the student's responsibility to make payment arrangements if financial aid is not complete by the start of classes
Transferring to SJC and Financial Aid
A transfer student should add San Juan College, school code 002660, to his or her college choice list on the FAFSA. If a student filed online and has a PIN (and parent has a PIN, if applicable), the addition of SJC to the college selection section is easy. Go to www.fafsa.gov click on "Add or Delete School Code." Otherwise, notify the U.S. Department of Education by phoning 1-800-433-3243 and ask the customer service representative to add SJC (002660). You will have to provide your name, social security number, birth date, and the Data Release Number (DRN) from your Student Aid Report to perform this operation over the phone.
You will receive an award letter or a request for documents to complete the verification process just like a regular student. Even if you completed the verification process at another school, you must cooperate with SJC and provide the requested documents. The College will review your financial aid history to ensure that there is no over-award of financial aid during the academic year.