Our Confidentiality Policies

Confidentiality and Release of Information

The Advising & Counseling Center is committed to insuring that information resulting from counseling contacts is held in confidence. Any information which is collected through the advising or counseling process is used for the benefit of the student. This information may include test data, grades, biographical information, and advisor/counselor notes.

A policy on treatment of such information has been adopted and is rigorously followed. The policy statement incorporates relevant state and federal legislation, the guidelines established by the relevant professional associations, and the Buckley Amendment.

  • No person who is not a member of the Advising & Counseling Center has access to counseling files.
  • Information in your file is not released outside the center without your written consent. The only exceptions are in the unlikely event that information is subpoenaed in legal proceeding, or that the information is required by law to be reported.
  • You may have written authorization for the release of information when you wish to share it with others.
  • Regardless of any release of information, ownership of all physical records is retained by the center, which is responsible for establishing polices regarding retention of records.
  • Professional consultation is sometimes necessary and will be done in a confidential manner.
  • Complete policy statements on ethical guidelines or the Buckley Amendment are available upon request. If you have any questions about this topic, please discuss them with your counselor.
  • San Juan College is committed to providing leadership in taking affirmative action to attain equal educational and employment rights for all persons, without regard to sex, handicap, race or other legally protected classifications.