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Administrative Services Forms Library

The forms available on this website are designed to be completed online and then printed for signature approvals. If you experience problems accessing or completing the forms online, please contact the Administrative Services Office at 566-3253 or meechanm@sanjuancollege.edu.

Adobe Acrobat is required to access and complete these forms online. If you do not have Adobe Acrobat (or the latest version), download it by clicking on the "Get Adobe Reader" icon below. If a form is difficult to read because of font size, please use the zoom feature (in the Adobe Tools menu) to enlarge the image.

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Forms are listed alphabetically. Please be aware that not all forms are available online. Should you encounter any problems or have any questions, please contact the "Responsible Party" for that form or the Administrative Services Office for assistance. 

Forms are constantly revised and updated. Always visit this site to complete a form to ensure you are using the most recent version of the document.

 

Form (to complete online) Responsible Party
Advanced Approval of Interdepartmental Charges for Textbooks SJC Use Only Bookstore 566-3260
Affidavit for Receipt Exceptions Travel 566-3259
Anti Donation Information Assistant Controller 566-3254
Blue Stake Identification of Existing Utilities Form Physical Plant 566-3285
Budget Adjustment Request, Page 1
Budget Adjustment Request, Extra Pages		 Assistant Controller 566-3408
Cell Phone Declaration Accounts Payable 566-3605
Cell Phone Request Accounts Payable 566-3605
Contract Completion Checklist for Non-Clinical/Practicum Contracts Risk Managment 566-3454
Contract Completion Checklist for Clinical/Practicum Contracts Risk Management 566-3454
Clothing Request Assistant Controller 566-3254
Defensive Driving Login Information Administrative Assistant 566-3253
Direct Deposit Application for Vendors (Accounts Payable Use) Accts Payable 566-3605
Direct Deposit Application for Employees (Payroll Use) Payroll 566-3245
Direct Pay Request Page 1
Direct Pay Request Extra Pages		 Accounts Payable 566-3605
Disposal of Surplus Equipment, Page
Disposal of Surplus Equipment, Extra Pages		 Fixed Assets/Inventory 566-3089
Driver Approval Application Risk Management 566-3454
Emergency Procurement & Sole Source Justification Purchasing 566-3511
2009 Equipment List (form) and Instructions Fixed Assets/Inventory 566-3089
(Travel) Expense Reimbursement Travel 566-3259
Food Request - $49.99 and under - Outside Vendor (Wal-Mart, Safeway, etc.)
If purchase is $50.00+ services must be provided by Mary's Kitchen.
Enter a requistion in Datatel using the following instructions.
 Assistant Controller 566-3262
Group Travel With Students Travel 566-3259
Hourly Timesheet Payroll 566-3245
In-County Mileage Travel 566-3259
Key Request Support Serrvices 566-3257
Motor Pool In-County Travel Approval List of Approved Drivers by Semester Motor Pool 566-3507
Payroll Deduction Form Business Office 566-3254
Pre-Approval to Use PCard for Restricted (Grant) Funds Restricted Funds 566-3573
Purchase Card Transaction Log, Pg. 1
Purchase Card Transaction Log Extra Pages		 Accounts Payable 566-3605
Quote Comparison Purchasing 566-3511
Report of Missing Equipment Fixed Assets/Inventory 566-3089
Request to Accept Donated Goods, Materials, or Property Purchasing 566-3511
Request to Charge to SJC's American Express or MasterCard Credit Card Accounts Payable 566-3605
Request to Use a Purchasing Dept. SJC Credit Card Purchasing 566-3511
Accounts Payable 566-3259
Accounts Payable 566-3259
Sponsored Student Authorization Form, Page 1
Sponsored Student Authorization Form, Extra Pages		 Accounts Receivable 566-3355
Student Club - Tax Exempt Status Business Office 566-3408
T&P Contract Purchasing 566-3511
Transfer of Funds - Request for Interdepartmental Services Business Office 566-3255
Travel Card Transaction Log Page 1
Travel Card Transaction Log Extra Pages		 Travel 566-3259
Travel Release Form (Student Risk Waiver Document) Risk Managment 566-3454
Travel Requisition Travel 566-3259
Vendor Application Updated June 2010 Purchasing 566-3511
W-4 Form Payroll 566-3245
W-9 Form Purchasing 566-3511
Weekly Fuel Charges Travel 566-3259