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Business Services Forms Library

If you experience problems accessing or completing the forms online,
please contact Shelley Pickett at picketts@sanjuancollege.edu or 566-3253.

Adobe Acrobat is required to access and complete these forms online. If you do not have Adobe Acrobat, you may download it here.

If a form is difficult to read because of font size, please use the zoom feature (in the Tools menu) in Adobe to enlarge the image. 

Forms are listed by Business Services Departments (Business Office, Physical Plant, Purchasing, Risk Management and Support Services) - please scroll down to see all forms available. There are several different functional areas within the Business Office. The forms are listed alphabetically by these areas (accounts payable, accounts receivable, budget & finance, cell phones, inventory, grants,  payroll and travel).

Business Office

Functional Area	Form Name	PDF or Contact Information
Accounts Payable	Clothing Request
Accounts Payable	Direct Deposit Application
Accounts Payable	Direct Pay Request
Accounts Payable	Food Request
Accounts Payable	Petty Cash Voucher	Please contact the Business Office at 566-3645
Accounts Payable	Purchase Card Transaction Log
Accounts Payable	Request to Charge to SJC's AmEx or MC
Accounts Receivable	Deposit Permit	Please contact the Business Office at 566-3645
Accounts Receivable	Aviation Withdrawal / Close Accounts	Please contact the Business Office at 566-3645
Accounts Receivable	Possible Dream Program Withdrawal	Please contact the Business Office at 566-3645
Budget & Finance	Budget Adjustment Request
Budget & Finance	Transfer of Funds Request for Interdepartmental Services
Cell Phone	Cell Phone Request
Cell Phone	Cell Phone Self Declaration
Cell Phone	Cell Phone Transfer of Responsibility	Please contact the Business Office at 566-3605
Grants	Grants: Time & Effort Documentation	Please contact the Business Office at 566-3573
Inventory	Disposal of Surplus Equipment
Inventory	Report of Missing Equipment
Inventory	Request to Accept Donated Goods, Materials, or Property
Payroll	Hourly Timesheet
Payroll	W-4 Form
Travel	Affidavit for Receipt Exceptions
Travel	Emergency Travel
Travel	Expense Reimbursement
Travel	GE Travel Card Transaction Log
Travel	Group Travel Students Only
Travel	In County Mileage
Travel	Requisition
Travel	Weekly Fuel Charges Report

 

Physical Plant 

Form Name	PDF or Contact Information
Blue Stake Identification of Existing Utilities Form
Design Center Project Request
Key Request
Physical Plant Work Order Request	Please contact the Physical Plant at 566-3285

Purchasing   

Form Name	PDF or Contact Information
Bid Comparison
Emergency Procurement & Sole Source Justification
Request to Accept Donated Goods, Materials, or Property
Request to Check Out an SJC Credit Card from the Purchasing Office
Request to Participate in the Purchase Card Program
Request to Participate in the Travel Card Program
T&P Contract
Vendor Application Form
W-9 Form
Purchase Order	Please contact the Purchasing Office at 566-3511
Request for Quotation (RFQ)	Please contact the Purchasing Office at 566-3511

Risk Management   

Form Name	PDF or Contact Information
Defensive Driving Login Information
Driving Record Consent Form
Notice of Accident	Please contact Risk Management at 566-3454
Notice to Students of Potential Risk - No Insurance Coverage

Support Services   

Functional Area	Form Name	PDF or Contact Information
Copy Services	Copy Services Work Order	Please contact Copy Services at 566-3247
Copy Services	Copy Services Signage Work Order	Please contact Copy Services at 566-3247
Mail Center	Mail Center Postage to Charge Form	Please contact Mail Center at 566-3177
Motor Pool	Motor Pool In-County Travel Approval List of Approved Drivers by Semester
Bookstore	Textbook Adoption Form -- on hold pending Point of Sale System	Please contact the Bookstore at 566-3260
Bookstore	Faculty Graduation Regalia Order Form	Please contact the Bookstore at 566-3260