Risk Management - Negotiating a
Contract for San Juan College

All contracts and agreements that bind San Juan College require the President’s (or a designated appointee’s) signature.

Before the President signs any such documents, they must first be reviewed by Risk Management and the Vice President for Business Services. Therefore, please send all contracts and agreements to Business Services for review.  Please make sure that the college employees acting as the “program managers” for the contracts, initial and date every page – in the bottom right hand corner, insert the appropriate language into any blank fields, and verify the accuracy of the information within the documents.

Risk Management first reviews for insurance requirements.  The State of New Mexico Risk Management Division is prohibited from extending free public liability fund coverage to private third party contractors because of the “Anti-Donation Clause” contained in the New Mexico Constitution (Article IV, Section 14) therefore San Juan College cannot additional insure or indemnify anyone.   The Vice President for Business Services then reviews and forwards the documents to the President for signature.  Upon Presidential approval, the documents are returned to the college departments that initiated the contracts.  The process requires at least two weeks.

When the contracts and agreements are signed by all parties, please forward either one original (or copy) with all signatures to Risk Management.