|Approx. hrs. / week 15-20
Days of week Vaires to include nights and weekends
Salary Range $18 per hour
Position Description and Qualifications
Oversees the Library Volunteer Program, a division of the City of Farmington Mayor's Volunteer Program.
Works under the supervision of the Library Program Coordinator.
This position has no supervisory responsibilities over Library staff, but may supervise volunteers for the library.
Serves as principal liaison between volunteers, Library staff, other City departments, and the community. Also serves as liaison to advisory committees, task forces, and community meetings in order to develop relationships that will facilitate volunteer recruitment and retention efforts.
Using excellent customer service skills, establishes and maintains effective working relationships with other employees, officials, and all members of the general public.
Recruits, trains, and coordinates with volunteers and supervisors for the Library.
Research, develop, design, organize, direct and coordinate the Library's volunteer program to maximize successful volunteer experiences. This includes, but is not limited to, volunteer recruitment plans, placement, orientation, training sessions, and recognition and appreciation awards and ceremonies.
Screen volunteer applications and conduct interviews to determine each volunteer's placement in the Library's Volunteer Program based on interests, skills, and abilities of volunteers. Maintains contact with volunteers throughout their involvement within the program
Designs and maintains computer generated records for accessing and preserving data on each volunteer, including service application information, total hours of service (monthly, yearly, and to-date), dates of service, positions held, duties completed, evaluation of work, and recognition and awards received.
Prepares statistical and periodic reports.
Writes advertisements and service descriptions to meet the needs of particular divisions within the Library Department.
Responds to requests for information from potential volunteers.
Conducts campaigns, through speaking engagements or similar public efforts, to obtain volunteer or promote available volunteer services.
Resolves problems involving volunteer placement and participants.
Oversees the Library Volunteer program. This includes ensuring that we maintain a viable program through ongoing recruitment and retention, while assuring volunteer satisfaction with recognition efforts.
Works closely with the City of Farmington Human Resources Department to maintain the standards set forth by the City of Farmington and to keep current with all pertinent regulatory requirements.
Attends events like volunteer and retirement fairs and networks with organizations and businesses that promote volunteer efforts.
Evaluates library volunteers and provides corrective action as needed.
Models the behaviors expected of volunteers.
Attendance at work is an essential function of this position.
Understands and follows written and/or verbal instructions.
Participates and attends staff trainings, meetings, programs, and other training sessions of the library.
Must be available to work a varied schedule including evenings, weekends, and holidays.
Operates a motor vehicle to assist in carrying out the business of the department and the City.
Complies with all library procedures and policies, and the City guidelines, rules, regulations, procedures, and policies.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
This position is subject to the City of Farmington's Drug and Alcohol Free Workplace Policy which includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return to duty testing, and follow-up testing.
Background check is required.
This position has the responsibility to participate in and comply with the City's Environmental, Health, and Safety Program.
Valid New Mexico driver's license with acceptable driving record for past three years or state of current residency.
Graduation from a high school or GED equivalent required. Bachelor's degree or specialized course work in volunteer coordination preferred.
Working knowledge of general office practices and procedures, with proficient spelling and grammar skills.
Excellent interpersonal communication skills, to effectively interact with all age levels and cultural and socioeconomic backgrounds.
Ability to perform basic mathematical functions.
Ability to operate personal computers, including the library's online catalog. Working knowledge of personal computer operations and file management, and with commonly used applications such as MS Word, Excel, Power Point and Internet Explorer.
Ability to communicate courteously and effectively with the public on all age levels and cultural backgrounds, both verbally and in writing.
Experience with public speaking and making presentations.
Ability to establish and maintain working relationships with co-workers, supervisors, other City personnel and the public.
Ability to perform routine duties as assigned with minimal supervision.
Ability to follow verbal and/or written instructions.
Ability to work under stress and handle stressful situations.
Bilingual skills helpful but not required.
TOOLS AND EQUIPMENT USED:
Personal computer and applicable software packages, Library's online catalog and automated system, computer system, typewriter, calculator, photocopy machine, fax machine and telephone.
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of the job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to walk, talk or hear. The employee is required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is required to climb, balance, stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 25 pounds. The employee will routinely push fully-loaded book carts requiring up to 25 pounds of force. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is generally quiet.
WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F.
How to Apply
Apply online at www.infoway.org/jobs/