Recordkeeping

A.        MEDICAL RECORDS 

The medical provider is responsible for maintaining medical records as indicated below. 

These records shall be kept confidential, and must be maintained for at least the duration of employment plus 30 years.  The records shall include the following: 

1.       The name and social security number of the employee. 

2.       A copy of the employee's HBV immune status. 

3.       A copy of all results of examinations, medical testing, and follow-up procedures. 

4.       In the event of an exposure incident, a copy of the information provided to the health care professional, including a description of the employee's duties as they relate to the exposure incident, and documentation of the routes of exposure and circumstances of the exposure. 

B.        TRAINING RECORDS 

Each department or program is responsible for maintaining the following training records. Copies should also be forwarded to the Office of Health & Safety (OHS). 

Training records shall be maintained for at least three years from the date of training.  The following information shall be documented: 

1.         The dates of the training sessions; 

2.         An outline describing the material presented; 

3.         The names and qualifications of persons            conducting the training; 

4.         The names of all persons attending the training sessions. 

C.        AVAILABILITY 

All employee records shall be made available to the employee.  All employee records shall be made available to the Assistant Secretary of Labor for the Occupational Safety and Health Administration and the Director of the National Institute for Occupational Safety and Health upon request. 

D.        TRANSFER OF RECORDS 

If San Juan College is closed or there is no successor employer to receive and retain the records for the prescribed period, the Director of the National Institute for Occupational Safety and Health (NIOSH) shall be contacted for final disposition.

 

Gary Lee
San Juan College

Environmental Health Office
4601 College Blvd.
Farmington, NM  87401
(505) 566-3063