Unusual Enrollment History

 

Unusual Enrollment History (UEH):  

Beginning with the 2013-14 academic year, some Free Applications for Federal Student Aid (FAFSA’s) will be coded for “unusual enrollment history” by the U. S. Department of Education as a result of the student having received federal Pell Grants at multiple institutions and/or demonstrating semesters in which no academic credit was earned while receiving Pell Grants in recent years.  Codes of “2” and “3” require that the current institution (SJC) review the student’s enrollment history and determine whether or not the student is enrolling only long enough to receive cash refunds of federal student aid.

NOTE: The San Juan College Financial Aid Office, in the process of reviewing a student’s UEH warning, will check the National Student Loan Data System (NSLDS) for complete enrollment history.  You must have submitted official transcripts for each of these schools to the SJC Enrollment Services Office.

All students with UEH code 3 and some students with UEH code 2 will be required to provide to San Juan College official academic transcripts from all colleges and universities attended during the review period. If Pell Grants were received and credit hours or academic credit were not earned at each institution attended during these award years, the student may be determined ineligible for further federal financial aid. The SJC Financial Aid Office has the authority to require an official academic transcript from any/all colleges attended during the review period if the documents originally submitted are unclear.

 

  • If the SAR includes UEH code 2, San Juan College will send notification of the requirement to complete the Unusual Enrollment History Review form.
  • If the Student Aid Report (SAR) includes UEH code 3, students must complete the Unusual Enrollment History Review form and submit the form and any required documents to the SJC Financial Aid Office.

Eligibility approved:  If the documentation supports an assertion that the student did not enroll in multiple schools/program solely to obtain the credit balance payment, then the student is eligible for additional Title IV funds. 

Eligibility denied: The student loses eligibility for all Title IV aid if both of the following are true:

  • The student did not earn academic credit at one or more of the prior schools he or she attended.
  • SJC determined, based on information and documentation submitted the student failed to disprove that he or she enrolled in multiple programs solely to obtain the credit balance payment.

The student may appeal this decision with the SJC Unusual Enrollment History Eligibility Appeal Form.  See the section on appeals for more information.

Appeals:

If a student has been determined by SJC to be ineligible for federal student aid on the basis of, or lack of, documentation, he or she may appeal the determination by completing the Unusual Enrollment History Eligibility Appeal Form.  Appeals should include only new reasons and/or documents not included with the original submission of the Unusual Enrollment History Review Form.  Failure to provide new reasons or documentation in the time instructed for appealing will result in a denial of the appeal.  All historical data, reasons and documents related to the UEH process will be considered during the appeal review.

Example reasons for an appeal that may be considered includes but is not limited to:  Extenuating or mitigating circumstances that are beyond a student’s control and hindered a student’s ability to earn credits in an academic term.  Examples include, but are not limited to death of an immediate relative, or severe personal injury or illness.

Example reasons that will not be considered includes but is not limited to: course difficulty; single parent; having to work or pre-existing work schedule; teaching style or disagreements with an instructor; changing majors, dropping courses to avoid a bad grade; brief medical situations, etc.

The appeal will be reviewed by the Director of Financial Aid.  The Financial Aid Director’s decision is final.

Reinstatement of eligibility: 

Students whose aid eligibility is denied as a result of the UEH may be re-considered for financial aid eligibility by accomplishing the following:

  • The student must successfully complete at least two full-time (12 or more credits) semesters or three part-time (6 to 11 credit hours) semesters.  Successful completion requires students enroll and complete all courses, earning required credits for the declared major.  Students cannot withdraw (official or unofficial) or fail classes. 
  • Student must meet the SJC Satisfactory Academic Progress Policy standards. 
  • It is the student’s responsibility to inform the Financial Aid Office when he or she believes they have regained eligibility. 
    • Students must submit a signed statement requesting consideration for reinstatement of eligibility.  The statement must include a description of the courses successfully completed and an outline of how the student will complete remaining certificate or degree requirements.
    • A copy of the unofficial transcript showing completion of the required courses.

Annual, Aggregate, and Lifetime Limits, and Satisfactory Academic Progress Requirements:

  • Federal Pell Grants may be received for up to twelve (12) full-time semesters. (Pell Grants received for part-time attendance are pro-rated against the 12 full-time semesters.)
  • There are annual and aggregate borrowing limits on Federal Direct Loans, and these loans can be borrowed only up 150% of the published length of the student’s academic program.
  • All financial aid programs are subject to Satisfactory Academic Progress (SAP) requirements, which measure students’ progress toward program completion. Components of SAP are a minimum GPA, minimum completion rate, and maximum time frame. For complete SAP details, please visit www.sanjuancollege.edu\financialaid.