student Work-study program
The student work-study program is a financial aid program that provides San Juan College students an opportunity to earn money through part-time employment at the college or a San Juan College approved community service worksite.
Work-study Eligibility Requirements include:
- Have a completed FAFSA (Free Application for Federal Student Aid) on file with the San Juan College Financial Aid Office for the academic year in which work-study employment is being sought.
- Enrolled in a San Juan College financial aid eligible program of study and taking classes that apply toward graduation from your declared program of study.
- Meet San Juan College Financial Aid Satisfactory Academic Progress requirements.
- Students must be enrolled in, and remain enrolled in, at least six credits during the semester in which work-study employment is awarded.
- Students CANNOT be employed as a regular San Juan College employee and work-study employee at the same time.
Steps to Apply for Work-study Employment
Step 1 - Financial Aid Application Process (FAFSA). Prospective work-study employees must have a completed FAFSA (Free Application for Federal Student Aid) on file with the San Juan College Financial Aid Office for the Academic Year in which employment is being sought.
Step 2 - Complete Online San Juan College Customer Service Training. This training can be accessed by clicking on the "Apply Here" link at the top of this page. Upon completing the training applicants must print a copy of the Certificate of Completion and submit the certificate as part of their work-study application packet.
Step 3 - Complete a Work-study Employment Application. The application is only available online and is only accessible after the customer service training is completed. Once you have completed the customer service training, click on the Work-study Application link and print and the application form.
Step 4 - Download and print a copy of your class schedule for the term in which you are requesting work-study employment. Your class schedule is available on your Web Advisor account.
Step 5 - Download and print a copy of your unofficial San Juan College Academic Transcript from your Web Advisor account. If you have not previously attended San Juan College, an unofficial copy of Academic Transcripts will not be available.
Step 6 - Hand-deliver your work-study job application packet to the Financial Aid Office. The work-study job application package must include the following documents:
- Certification that the Customer Service Training has been completed.
- Two copies of the completed job application,
- A copy of your class schedule for the semester in which employment is being requested, and
- If you have previously been enrolled at San Juan College, an unofficial copy of your Academic Transcript.
Step 7 - The Financial Aid Office will verify that you meet work-study eligibility requirements and provide your with the below listed documents. You will need to present these documents to your prospective employer during the job interview process.
- A work-study "Approval to Interview and Work” form,
- A copy of their job application,
- A copy of their class schedule, and
- A copy of their academic transcript.
Step 8 - Find a Work-study Job. All prospective work-study students must conduct their own work-study job search and arrange their own job interview. Students may access a listing of available jobs, job descriptions, and contact information by clicking on the "Job Postings" link in the left-hand column of this page, or they may directly contact the San Juan College Department or work-center in which they would like to work and arrange an interview for work-study employment.
Step 9 - Upon completing the job interview and being offered employment, prospective work-study employees must hand-deliver the completed "Approval to Interview and Work" form to the Financial Aid Office, and complete required San Juan College Human Resource New Hire Documents. The new hire documents must be completed before employment can be processed.
Step 10 - A Background Investigation must be completed BEFORE student work-study employees can start work. The Background Investigation is included in the Human Resource New Hire Packet and the investigation process is conducted by the Human Resource Office. A background investigation cannot be conducted until after employment has been offered, and employment CANNOT begin until after the background investigation has been completed.
Step 11 - Notification of work-study award and contracted period of employment - Once all required documents have been received and processed, the Financial Aid Office will notify work-study employees and their supervisors that employment may begin via their San Juan College e-mail account. Work-study employees cannot begin work until they have received notification from the Financial Aid Office that they have been awarded a work-study position and funded to begin work.
Step 12 - Completing the Employment Eligibility Verification (I-9 Form) - Under the Immigration Reform Act, every employee that has accepted a position to work at San Juan College must complete an Employment Eligibility Verification Form (I-9). The I-9 form must be completed by the employee and his or her supervisor within the first three days of actual employment.
Finding a Job - Student work-study positions become available throughout the academic year and students are responsible for finding their own work-study employment. To check job availability, click on Job Postings, located in the left-hand column of this page. The Job Postings are updated regularly as work-study positions become available. Some departments may not post their available positions on the Job Posting webpage and many students gain work-study employment by visiting college departments and inquiring if any work-study jobs are available.
Notification of Work-study Award - Work-study employees and respective supervisors will receive information regarding work-study employment via their San Juan College e-mail account.
Maximum Work Hours per Week - Work-study employees may work up to 20 hours per week.
Hourly Wage and Pay Dates - Student Work-study employees receive a wage of $7.50 per hour. Pay dates are in accordance with San Juan College's payroll policies and are normally on the 15th and last day of the month.
Work schedule versus class schedule - Federal Regulations specifically state that work-study employees CANNOT work during scheduled class times.
For Payroll questions please contact:
Additional links for payroll information
Work Study Handbooks and Forms