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Frequently Asked Questions

Financial Aid

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Basics

How do I apply for financial aid?

To apply for financial aid, complete the Free Application for Federal Student Aid (FAFSA). Go to the FAFSA website to complete the application http://www.fafsa.gov/.

The FSA ID- a username and password- has replaced the Federal Stduent Aid PIN and must be used to log in to certain U.S. Department of Education websites.  Your FSA ID confirms your identity when you access your financial aid information and electronically sign Federal Student documents.  If you do not already have an FSA ID, you can create one when logging in to here: www.studentaid.ed.gov.

If your parent's information is also required on your FAFSA at least one parent will also need to sign up for a username and password also.  

Tags: studentUpdated: 5/18/2015

When should I apply for financial aid?

The FAFSA becomes available January 1st of each year. Go to www.fafsa.gov to complete the financial aid application online.

For the 2015-16 year, you can apply between Jan. 1, 2015 and June 30, 2016.  However, there are a few federal student aid programs that have limited funds, so be sure to apply as soon as you can.  

You have to fill out the FAFSA every year you're in school in order to stay eligible for federal student aid.  

Tags: studentUpdated: 5/19/2015

Does San Juan College have a deadline for applying for financial aid?

Yes. The general priority date for applying for financial aid is April 1st.

Financial aid determination can take up to several weeks so students should apply for financial aid as early as possible. Our office will process applications throughout the academic year but, late applications will result in late awards. Please see our deadlines page for more information on semester by semester deadlines. Students are responsible for making payment arrangements if an aid package is not in place by the start of classes.

There is a limited amount of grant and work-study funds. Priority is given to students who meet the April 1st priority date and individual program requirements. This means that students whose applications for financial aid are received at the U. S. Department of Education's Central Processing System after April 1st will be awarded funds as available.

Our office will process financial aid applications regardless of date submitted, but not all funds will be available.

Tags: studentUpdated: 5/19/2015

What is San Juan College's Federal School Code?

San Juan College................002660

Tags: studentUpdated: 5/18/2015

I applied for financial aid, but did not list San Juan College as one of the schools that should get a report. What do I do?

You can use your FAFSA pin number, go to www.fafsa.ed.gov, click on "Make Corrections to Processed FASFA" and add our school code (002660) to your FAFSA application.

If you have your Student Aid Report (SAR), send it to us. We then request the Central Processor to send us your FAFSA information. If you do not have a copy of your SAR, call the Central Processor at 1-800-4-FEDAID or 1-800-433-3243 and ask for a duplicate. Bring the duplicate SAR to our office.

Tags: studentUpdated: 5/18/2015

What happens if I miss the SJC April 1 priority application date?

If you miss the priority date, you may not receive some awards you may have otherwise been eligible to receive. In addition, your award determination may be delayed and it may not be ready by the start of a semester. The student is responsible for paying tuition by the established drop-for-non-payment date. Please review the semester application deadlines.

San Juan College receives a limited amount of funds to award, and they are awarded first to eligible students who meet the priority date. If you are eligible for a Pell Grant, work study or Stafford Loans, you receive those funds even if you miss the priority date.

Although financial aid applications are processed throughout the year, the process can take several weeks, including certifications of loans. Late arriving applications will result in delays. Funds may not be available to hold students in classes or buy textbooks.

Always apply early.

Tags: studentUpdated: 5/18/2015

Do I have to apply for financial aid every year?

Yes. You must apply every year.

A FAFSA application is an annual form that covers FALL, SPRING, and SUMMER semesters of an academic year.

You should apply by the priority date of April 1 every year for consideration of aid eligibility. However, if you miss the April 1 priority deadline you may still apply. Financial Aid applications are processed throughout the year but do have semester deadlines.

Tags: studentUpdated: 5/18/2015

If my parents are divorced, separated, or you were supported by "another person" am I required to complete parent information? Whose financial information should be used when I complete the FAFSA?

If your natural parents are separated or divorced, use the natural parent with whom you lived the most or supported you the most in the past 12 months.

If you lived with neither parent, or lived with each parent an equal number of days, use the parent that provided the most financial support to you over the past 12 months.

If that parent remarried, federal regulations require that you include the step-parent's financial information on the application, and the parent and step-parent should report themselves as married on the FAFSA.

If you were supported by another family member or "other" and you are required to use parent information, you must still provide the information of one of your parents (or both parents if married). In addition, report the financial support you received from the other family member or person under 'Untaxed Income'.

Tags: studentUpdated: 5/18/2015

Do I have to be a US citizen in order to receive financial aid?

You must be one of the following to receive financial aid:

  • US citizen
  • US national (includes natives of American Samoa or Swain's Island)
  • US permanent resident who has a Permanent Resident Card (I-551)
  • A conditional permanent resident (I-551C)

If you are not in one of the above categories, you must have an Arrival-Departure Record (I-94) from the US Department of Homeland Security showing one of the following designations in order to be eligible:

  • "Refugee"
  • "Asylum Granted"
  • "Parolee"
  • "Victim of Human trafficking"
  • "Cuban-Haitian Entrant" and/or
  • T-Visa holder (T-1, T-2, T-3, etc.)

If you only have a Notice of Approval to Apply for Permanent Residence (I-171 or I-464), you aren't eligible for financial aid.

If you are in the United States on an F1 or F2 student visa, a J1 or J2 exchange visitor visa, or a G series visa you are not eligible for federal financial aid.

Tags: studentUpdated: 5/18/2015

When will I find out how much financial aid I am receiving?

Your financial aid file and admission status at SJC must be complete.

Once the financial aid file is complete (including verification paperwork) and all admission requirements (including ALL official transcripts and enrollment in an eligible program) have been met the Financial Aid Office will mail an award letter to your stated address. You may also review financial aid awards and status through WebAdvisor.

Financial aid staff cannot provide financial aid award amounts over the phone.

Tags: studentUpdated: 5/18/2015

What happens if I completely withdraw after receiving financial aid? What happens if I drop hours after I receive financial aid for the semester?

You may be required to pay back some of the financial aid you received. San Juan College will notify you - by mail - of the amount you must repay. Information on the treatment of Student Withdrawal and Return of Title IV Federal Funds is located on the Financial Aid website.

Exit loan counseling must also be completed, if you borrowed a Student Loan.

Tags: studentUpdated: 5/18/2015

Do I have to make satisfactory academic progress (SAP) in order to receive financial aid?

Yes. Federal regulations require that students adhere to standards of satisfactory academic progress in the pursuit of their degree or certificate. For detailed information on San Juan College's Satisfactory Academic Progress policy, please check Student Academic Progress (SAP).

Tags: studentUpdated: 5/18/2015

Do I need to let the Financial Aid Office know if I'm receiving additional funding from sources other than the Pell Grant?

Yes! It is extremely important that you notify our office as soon as possible if you receive funding from any source other than our office.

We must take into consideration all sources of assistance you receive. Examples include, but are not limited to: WIA (Workforce Investment Act), tuition waivers, scholarships, Ameri-corps grants, etc. These types of assistance affect your eligibility for financial aid.

Unreported aid could result in an over-award, which will reduce other awards and /or you may be required to repay.

Tags: studentUpdated: 5/18/2015

Why does the Financial Aid Office put a hold on my account?

The Financial Aid Office does not put a "Financial hold" on your account.

If you have a "financial hold" on your account, it means you have a bill with San Juan College. It must be settled before your account will be released. To take care of the hold, contact the Business Office at (505)566-3396

Tags: studentUpdated: 5/18/2015

When will the Financial Aid Office send my San Juan College bill to me?

The Financial Aid Office does not send bills to students.

Your bill is sent by the SJC Business Office. If you have questions regarding your San Juan College bill, contact the Business Office at (505)566-3396.

Tags: studentUpdated: 5/18/2015

How can I find out the status of my child's financial aid file?

Due to the Federal Family Educational Rights and Privacy Act (FERPA) our office is limited in the type of information regarding a student's financial aid file. To release certain information to third parties, including parents, a student must complete a Financial Aid Records Release form. The release form can be found under our "Forms" page or you may contact the Financial Aid Office at (505) 566-3323.

Tags: parent, studentUpdated: 5/19/2015

Why was my check less than my awarded amount?

Most awards are created and based on full-time enrollment (12 credit hours). If enrolled for less than 12 credit hours, awards will be automatically pro-rated at the time of disbursement.

Some awards, like the New Mexico Lottery Scholarship and most SJC Foundation Scholarships, require full-time enrollment. Be sure to be fully aware of each award's requirements and obligations.

Your awards may also be adjusted because of changes to your FAFSA, and/or receipt of previously unreported financial aid assistance.

Lastly, your financial aid is used to pay any balance owed to the school first. Financial aid is used to pay tuition, fees, book and supplies charges, etc.

Tags: studentUpdated: 5/19/2015

What is Return to Title IV funds and how do I know if I will be required to repay this funding?

See Withdrawals and Return to Title IV funds.

Tags: studentUpdated: 5/19/2015

Do I have to claim Pell, Loans, Scholarships, or Work study wages on my Income Taxes?

Grants and scholarship amounts in excess of tuition must be reported as income on your tax return. The SJC Business Office will send a 1098T form at the end of the year reflecting this information. Loans are not required to be reported.

Work-study earnings should be reported on your income taxes if you are required to file. Visit with a tax consultant for any additional questions.

Tags: studentUpdated: 5/19/2015

I am transferring to San Juan College; does my financial aid automatically transfer with me?

No! Aid received at one college does not automatically transfer. Each school is an independent entity and has different costs and awarding rules.

Students considering transferring to SJC must provide your FAFSA information to the SJC Financial Aid Office. Go to the FAFSA website www.fafsa.ed.gov and click on the option to add a school. Follow the instructions and add the San Juan College code (002660). Our school will receive your FAFSA information and proceed under normal application review procedures.

Students also need to ensure that they have officially withdrawn and cancelled financial aid from their former institution.

Tags: studentUpdated: 5/19/2015

Why do I keep receiving new award letters?

An award letter is sent every time an addition or reduction is made to any of your awards. Please be sure to keep copies of all award letters and compare differences between the award listings.

Please read the enclosed instruction sheet that is sent with each award letter.

Tags: studentUpdated: 5/19/2015

Am I eligible to receive financial aid if I attend summer classes?

Yes. Students can be eligible for financial aid in the summer semester. However, awards are still based on full-time enrollment (12 credit hours) and students must maintain all eligibility requirements. Funds are extremely limited, and many financial aid programs are not available during the summer semester.  

Students need to complete a summer aid form found at this link Federal Student Aid Summer

Tags: studentUpdated: 5/27/2015

Getting an FSA ID for the FAFSA website?

You'll need an FSA ID, a username and password combination that allows you to sign your FAFSA electronically.  Your FSA ID also can be used to sign loan contracts and to access certain information online.  You can get your FSA ID as you fill out the FAFSA, but your also have the option to get it ahead of time.  You can use your FSA ID to sign a FAFSA right away.  

If your do not already have an FSA ID, you can create one when logging in to www.studentaid.ed.gov or by visiting the FAFSA website at www.fafsa.ed.gov.

Tags: studentUpdated: 5/19/2015

What if I forget my FSA ID username or password for the FAFSA?

If you have forgotten your username or password, don't worry.  On your log-in pages, you'll find links that give you the option of retrieving your username or password through your verified e-mail address or by successfully answering your challenge questions.  

If you have forgotten your username but verified your e-mail address when creating your FSA ID, you can use your e-mail address in place of your username whenever you are logging in with your FSA ID.  

to www.pin.ed.gov or by visiting the FAFSA website at www.fafsa.ed.gov.

Tags: studentUpdated: 5/19/2015

What if my FSA ID was lost or stolen?

If your FSA ID is lost or stolen, you must update your username and passwork by selecting "Edit My FSA ID" from the log-in page.  Contact the Federal Student Aid Information Center at 1-800-4-FED-AID (1-800-433-3243) if you are concerned that your FSA ID has been misused.  

Tags: noneUpdated: 5/19/2015

How do I change my name on my FAFSA application?

Visit the Financial Aid Office for instructions on how to make this change.

Tags: studentUpdated: 5/19/2015

How do I receive my financial aid?

If you have been awarded Financial Aid funds, the award(s) will be credited to the student account at the beginning of each semester, as long as all eligibility and application requirements have been completed.

Your account will be applied to any charges on your San Juan College account, usually tuition, fees and any book charges you may have made. The remaining Financial Aid Funds will be sent to your mailing address. Make sure your address is up to date with the Admissions Office.

If you do not receive your funds within 14 days of your disbursement date then contact the Business Office at (505) 566-3396.

If you didn't complete the FAFSA correctly within a minimum of 4 weeks before school starts, you may not have an award posted in order to charge your tuition and books. If you do not have a posted financial aid award you are responsible for making arrangements to pay for tuition and books.

Tags: studentUpdated: 5/19/2015

I live by myself, why do I need to include my parents' information?

Living by yourself in an off-campus apartment or with friends does NOT mean that you are "independent" by financial aid standards. Many college students travel to other cities and live in apartments rather than home. Most students are considered "dependent" and will be required to include parents information on their FAFSA.

To determine if you need to include your parents' information review and answer the FAFSA Dependency Questions. If you answer "NO" to all questions then you must include parental information. If you answer "YES" to any of the questions you do not have to include parental information. (However, if you answer "Yes" you may be required by the school to provide documentation to support your claim of being an independent student.)

Tags: studentUpdated: 5/19/2015

What if I only drop one class? How will this affect me?

If you drop below 12 credits during the first three weeks of the semester, your Federal Pell Grant and other awards will be adjusted according to your enrollment status for three-quarter time (9-11 credits), half-time (6-8), or less than half-time (less than 6).

If you drop below 6 credits during the first three weeks of the semester, your Federal Pell Grant will be reduced and you will not be eligible for Stafford Loans. Other awards may also be cancelled or reduced.

If you withdraw from classes after the third week of the semester but remain enrolled, your financial aid will generally not be adjusted. However, you may have a credit deficit and an academic progress problem at the end of the school year which could affect your future financial aid eligibility.

If you withdraw from all of your classes you will be subject to guidelines of the policy regarding Student Withdrawal and Return of Title IV Federal Funds.

Tags: studentUpdated: 5/19/2015

Can I get a Pell Grant for the summer session?

Yes. Students may be eligible to receive a Pell Grant for summer classes, if the student has eligiblity remianing from their original Pell Grant. Which means the student did not attend full-time or did not attend in both fall and spring semesters.

Please follow the following steps:

Complete a FAFSA

Must NOT be on financial aid suspension

Meet general qualifications for a Pell Grant

Received 100% of your original Pell Grant award

Be enrolled at least half-time (6 credits) in the summer term

Earn and enroll in summer for what is more than 24 total credits (Acceleration requirement)

For example: Earned 12 credits in fall & 6 credits in spring means the student will have to enroll in at least 7 credits in summer to meet this requirement.

Tags: studentUpdated: 5/19/2015

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Loans

Does San Juan College participate in loan programs?

San Juan College participates in the Direct Loan Program. This program includes Stafford subsidized, Stafford unsubsidized, and PLUS loans. Subsidized means the government pays the interest while you're enrolled at least half-time, and for up to 6 months after you are no longer enrolled at least half-time. Unsubsidized means you are responsible for the interest, effective the date the loan credits to your San Juan College account.

PLUS loans are parent loans. Parents are responsible for the interest on PLUS loans. They are not subsidized. Nursing student loans are federal loans awarded to students enrolled in the College of Nursing.

Tags: studentUpdated: 11/2/2012

How do I apply for student loans?

When you complete your FAFSA, check that you are interested in loans to question 31 on the FAFSA. However, even if you do not check that you are interested you may still request a loan when you need it.

For detailed steps on applying for loan please see our student loans webpage.

You will need to complete the following five steps:

  1. Review your current loan history on the National Student Loan Database System (NSLDS).

  2. Read information on the website about student loans.

  3. Complete the online Direct Loan Entrance Counseling Session.

  4. Complete the online Direct Loan Master Promissory Note (MPN).

  5. Complete and submit a Loan Request Form to the SJC Financial Aid Office.

Once ALL your Financial Aid Application forms have been received by our office then the processing & awarding of your requested loan will begin.

Tags: studentUpdated: 5/27/2015

Do I have to complete a Promissory Note in order to receive a student loan?

Yes! The Master Promissory Note or MPN is the binding legal document you sign when you apply for a student loan. It lists the conditions under which you are borrowing and the terms under which you agree to pay back the loan. It includes information on how interest is calculated and what the deferment and cancellation provisions are. It is very important to read and save this document because you will need to refer to it later when you begin repaying your loan. You should electronically complete and sign your MPN using your FSA ID to open the site. NOTE: It is important that you read through everything on the MPN sight, click on all URL’s and boxes, scroll completely to the bottom of popup document windows, and click on the blue bars in order to successfully complete the MPN.

Tags: studentUpdated: 6/23/2015

What is an Entrance or Exit Counseling?

During entrance counseling, the borrower is reminded of the seriousness of taking out a loan, the terms and conditions, the repayment obligations, and the consequences of defaulting on a loan. All borrowers of a Federal Stafford Loan must complete entrance counseling before you're given your first disbursement of the loan. Entrance counseling needs to be completed online at the Direct Loan website.

When a loan borrower graduates, withdraws, or drops below half-time status, he/she must complete Exit Counseling. During exit counseling the terms and conditions of the repayment of the loan are reviewed, along with debt management strategies. Exit counseling needs to be completed online at the Direct Loan website.

Tags: studentUpdated: 6/23/2015

What happens if I drop hours after I receive financial aid for the semester?

In order to receive a student loan, you must be in 6 credit hours or more. As long as you are in 6 or more credit hours your loan will not be affected. If you drop below 6 credit hours you will not receive any loan disbursements and your lending institution will be notified of your change in enrollment status.

Tags: studentUpdated: 11/2/2012

What happens if I completely withdraw after receiving financial aid?

You may be required to pay back some of the financial aid you received. San Juan College will notify you - by mail - of the amount you must repay. This information may be found under the Return of Title IV Funds located on the Financial Aid website. Exit loan counseling must also be completed.

Tags: studentUpdated: 11/2/2012

Do I need to let the Financial Aid Office know if I'm receiving funding from a source other the Student Financial Aid?

Yes! It is extremely important that you notify our office as soon as possible if you are receiving funding from another source. Our office must take into consideration all sources of assistance you receive when awarding you Federal financial aid. Examples include but are not limited to WIA, VA, scholarships, etc. These types of assistance will affect the dollar amount you are eligible for in a student loan. Unreported aid could result in an over award, which you must repay, or a delay in processing and receiving student loan funds. As good practice, a student loan should be the last thing you apply for once all other aid is received!

Tags: studentUpdated: 11/2/2012

Do I have to claim Pell, Loans, Scholarships, or Work study wages on my Income Taxes?

Grants and Scholarship amounts in the excess of tuition and book charges must be reported as income on your tax return. SJC Business Office will send a 1098T form at the end of the year to you reflecting this information. Loans are not required to be reported. Work Study earnings should be reported on your income taxes if you are required to file. Visit with a Tax consultant for any additional questions you may have.

Tags: studentUpdated: 11/2/2012

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Scholarships

What happens if I drop hours after I receive financial aid for the semester?

You may be required to pay back some of the financial aid you received. San Juan College will notify you - by mail - of the amount you must repay. This information may be found under the Student Withdrawal Return of Title IV Funds located on the Financial Aid website. If you recieved a loan, and you are taking less than six credit hours, an Exit Counseling must also be completed.

Tags: studentUpdated: 11/2/2012

What happens if I completely withdraw after receiving financial aid?

You may be required to pay back some of the financial aid you received. San Juan College will notify you - by mail - of the amount you must repay. This information may be found under the Student Withdrawal Return of Title IV Funds located on the Financial Aid website. If you recieved a loan an Exit Counseling must also be completed.

Tags: studentUpdated: 11/2/2012

Do I have to make satisfactory academic progress in order to receive financial aid?

Yes. Federal regulations require that students adhere to standards of satisfactory academic progress in the pursuit of their degree or certificate. For detailed information on San Juan College's Satisfactory Academic Progress policy, please check Student Academic Progess (SAP).

Tags: studentUpdated: 11/2/2012

Do I have to claim Pell, Loans, Scholarships, or Work study wages on my Income Taxes?

Grants and Scholarship amounts in the excess of tuition and book charges must be reported as income on your tax return. SJC Business Office will send a 1098T form at the end of the year to you reflecting this information. Loans are not required to be reported. Work Study earnings should be reported on your income taxes if you are required to file. Visit with a Tax consultant for any additional questions you may have.

Tags: studentUpdated: 11/2/2012

Do I need to let the Financial Aid Office know if I'm receiving funding from a source other the Student Financial Aid?

Yes! It is extremely important that you notify our office as soon as possible if you receive funding from any source other than our office. We must take into consideration all sources of assistance you receive. Examples include, but are not limited to: WIA (Workforce Investment Act), VA (Veterans benefits) tuition waivers, scholarships, Ameri-corps grants, etc. These types of assistance affect your eligibility for financial aid. Unreported aid could result in an over award, which you must repay.

Tags: studentUpdated: 11/2/2012

When do I receive my Native American scholarship?

Scholarship funds are credited to student accounts after they have been received. To check if we have received your scholarship, view WebAdvisor- under Financial Aid.

Tags: studentUpdated: 11/2/2012

Why was my Native American scholarship returned?

Your financial need has been met and a portion or your entire award was returned.

Tags: studentUpdated: 11/2/2012

Who handles the Native American scholarships?

The Financial Aid Office handles Native American scholarships.

Tags: studentUpdated: 11/2/2012

Do I submit my Native American scholarship applications to the Financial Aid Office?

You will complete the scholarship application and submit to the respective tribal scholarship office or organization. The Financial Aid Office will only complete the Financial Need Analysis forms.

Tags: studentUpdated: 11/2/2012

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Workstudy

How do I apply for work-study?

After you have a complete/awarded FAFSA on file you may initiate the work-study application process. Work-study applicants will need to complete the instructions and steps that are found on our financial aid website by selecting the "Work-Study" link.

Tags: studentUpdated: 11/2/2012

Do I have to claim Pell Grant, loans, scholarships, or work-study wages on my income taxes?

Work-study earnings should be reported as taxable income and students will receive a W-2 form from SJC. Grant and scholarship amounts in excess of tuition must be reported as income on your tax return. The SJC Business Office will send a 1098T form at the end of the year reflecting this information. Loans do not have to be reported.

When you begin a work-study job you will be required to complete a W-4 form. At the conclusion of the tax year you will receive a W-2 form. Visit with a tax consultant for any additional questions you may have.

Tags: studentUpdated: 11/2/2012

What happens if I completely withdraw after receiving financial aid?

You will not be eligible to continue in the work-study program. You will have to stop working at your work-study job immediately.

Tags: studentUpdated: 11/2/2012

What happens if I drop below the required enrollment while on work-study?

You will not be eligible to continue in the work-study program. You will have to stop working in your position immediately.

In order to participate in the work-study program you must meet the required enrollment based on semester and funding. During fall and spring semesters all work-study positions require a minimum of part-time enrollment or 6 credit hours per semester. During summer semester for Federal and State work-study programs, students must be enrolled in a minimum of 6 credit hours. For institutional work-study students must be enrolled in at least 3 credit hours during the summer semester.

Tags: studentUpdated: 11/2/2012

Do I need to let the Financial Aid Office know if I'm receiving additional funding from another source other than the SJC financial aid office?

Yes! It is extremely important that you notify our office as soon as possible if you receive funding from any source other than our office. We must take into consideration all sources of assistance you receive. Examples include, but are not limited to: WIA (Workforce Investment Act), any kind of tuition waivers, scholarships, Ameri-corps grants, JTPA, etc. These types of assistance affect your eligibility for financial aid. Unreported aid could result in an over-award, which must be adjusted and possibly repaid immediately. Don't put yourself in this predicament!

Tags: studentUpdated: 11/2/2012

How many credits do I need to participate in the work-study program?

In order to participate in the work-study program, you must meet the required enrollment based on semester & funding. Requirements for Fall OR Spring : If receiving State/Federal/Departmental funding you must be enrolled in at least 6 credit hours. Summer requirements are the same as fall/spring if receiving Federal or State funding. If receiving institutional work-study in summer: you must be enrolled in a minimum of 3 credits. Before you drop any classes and are on financial aid, please meet with an Advisor in the Financial Aid Office, before doing so, as it may affect other awards as well.

Tags: studentUpdated: 11/2/2012

Can I work during spring break or the breaks between semesters?

Yes, if your office / department is not closed, and the department has enough allotted hours in their budget. Arrangements would be made with your supervisor prior to the break.

Tags: studentUpdated: 11/2/2012

When do we get paid for work-study?

You will find the schedule of timesheet deadlines and pay dates on the work-study page at www.sanjuancollege.edu/financialaid. Most pay dates are on the 15th and the last day of the month. Holidays and weekends may change these dates.

Tags: studentUpdated: 11/2/2012

Where can I find a timesheet, timesheet deadlines and pay dates?

It is recommended that you submit timesheets via WebAdvisor. Your supervisor will guide you through the process. It is suggested that you maintain a paper timesheet and log into WebAdvisor only one or two times per pay-period. Once a timesheet is electronically submitted you will not be able to return to the timesheet to make corrections. Corrections or adjustments must be performed by the supervisor.

You will also find the schedule of deadlines to submit timesheets into the Personnel Office on this website.

Tags: studentUpdated: 11/2/2012

Where would I look for job postings?

Job postings are located online at www.sanjuancollege.edu/financialaid. Select 'work-study' from the table of options then click on "Job Postings."

Many positions are advertised through word-of-mouth, from individual departments or teachers, and through networking. It is up to the department to advertise and seek work-study employees.

Tags: studentUpdated: 11/2/2012

Do I have to work 20 hours per week?

Students may work less than 20 hours a week but all schedules should be determined with the supervisor of the department. 20 hours a week is the maximum a student may work in a work-study position.

Hours are based on a student's schedule, a department's allotted hours, schedule and the departments need. You should discuss your expected work schedule with the supervisor prior to agreeing to any job.

Tags: studentUpdated: 11/2/2012

Do I have to meet satisfactory academic progress requirements in order to receive financial aid, including work-study?

Yes. Federal regulations require SJC to establish Satisfactory Academic Progress (SAP) standards for all student financial aid recipients. Work-study is considered financial aid and thus applicable to SAP standards.

For detailed information on San Juan College's SAP policy, please check SAP.

Tags: studentUpdated: 11/2/2012