Hazard Communication Plan

Chemical Inventory

  1. All work areas will keep a current and up-to-date chemical inventory of chemicals used or stored.
  2. Departments must annually (by the last Friday of October) update inventories or more frequently if quantities or operational uses change significantly.
  3. Inventory information includes:
    • Names of the chemicals (as appears on the Safety Data Sheets
    • Quantity on hand 

Container Labels

  1. All chemicals must be stored in original containers with the manufacturers' labels attached.
  2. Small quantities intended for immediate use may be placed in containers without labels, provided the individuals using the unmarked containers keep the unmarked containers in their possession and the product is either used completely or properly disposed at the end of the work shift.
  3. Manufacturers’ labels are to be maintained on all containers.  In the event labels become damaged, removed, or unreadable, departments must immediately re-label identifying the contents, the manufacturers' names and addresses, and statements of health effects of overexposure.  Use current Safety Data Sheets to re-create and complete the new labels.
  4. EHSRM should immediately be reported to EHSRM.

Safety Data Sheets (SDSs)

  1. Safety Data Sheets are available to all employees in their work areas via the SDS notebook stations and online via the EHSRM website. 
  2. Departments must request updated SDSs whenever re-stocking or purchasing new chemicals.
  3. Departments must always review new SDSs against SDSs on file for any information change.  If there is a change in information, the most current MSDS will be copied, filed as required, and the outdated MSDS removed and disposed.
  4. Incidental purchases will include a request for the MSDS and copies will be provided, when received, to the work area, Health and Safety Officer and the master file at Campus Security and Central Purchasing. 

D.   Employee Training

  1. Employee training will be conducted annually.
  2. New hires will be given HAZCOM training as part of their orientation and indoctrination.  Session to be available monthly.
  3. Training for Supervisors will be conducted quarterly. 
  4. Employee training will consist of but not be limited to:
    • Goals of the  Right-to-Know/Hazard Communication Standard
    • Definition of a hazardous substance.
    • Identifying hazardous substances.
    • What is a chemical inventory list?
    • How to read a Material Safety Data Sheet.
    • Appropriate work practices.
    • Emergency procedures.